Should a report or record be stored in a secure location?

• A. Yes
• B. Both
• C. No
• D. Only reports

Answer: (B)

The main idea is protecting official information by storing it in a secure location. Both reports and records can contain sensitive data, so safeguarding them helps prevent unauthorized access, tampering, or loss. This supports privacy, data integrity, and compliance with retention policies and legal requirements. Secure storage should cover both physical and digital formats—locked cabinets or restricted access rooms for paper, and access control, encryption, and reliable backups for digital files. That’s why the best choice is that both should be stored securely.